OneDrive for Business @ UF
OneDrive for Business is UF’s approved individual, cloud storage
solution. If you’re familiar with DropBox, Google Drive, or the OneDrive
service that comes along with a personal Hotmail/Outlook.com account, then
you’ll have a good idea of what this service is about- the primary difference
is that this service has been vetted with UFIT Security and is approved for UF
business with the important exception of business that involves Protected Health Information (PHI).
UF’s OneDrive offering provides 1Tb of total storage per person. The limitations are that no single file can be larger than 2GB and there is a total file limit of 20,000 (per person).
One other important limitation is that the “sync” client which makes it so you
can have a folder on your PC that is automatically kept in sync with your
OneDrive storage is currently limited to running on a Windows PC.
Microsoft has promised a Mac OS version in the near future.
Who is eligible for UF OneDrive for Business?
All current Students, Faculty, Staff and Employees are eligible for OneDrive.
Is OneDrive for Business approved for use with sensitive or restricted
OneDrive is approved for
use with UF data EXCEPT Protected Health Information (PHI). Those members of the UF community who may
come into contact with PHI during the course of their duties are advised to
strictly avoid placing any PHI data in OneDrive.
For all additional
sensitive, restricted, or personal data individuals are advised to carefully consider
what data they store, share, or sync with OneDrive.
Of special concern is
OneDrive for Business’s ability to ‘sync’ files and folders to an individual’s
PC or other device. This sync operation
creates a copy of any synced data on the hard-drive of the synchronized
device. It is strongly recommended that synchronization
of OneDrive data only be performed on a PC or other device that is completely
compliant with UF Information Security policies and guidelines for maintaining
Never sync data to a public
or shared computer. Always ensure that
synchronized computers and other devices comply with drive encryption as laid
out in UF’s mobile device policy: http://www.it.ufl.edu/policies/information-security/mobile-computing-storage-devices/
How to sign up for OneDrive for Business?
Signing up for UF’s
OneDrive for Business is as easy as signing into the service. All eligible members of the UF community are
automatically provisioned for the service.
Signing in to OneDrive
There are a couple ways to sign in to OneDrive after you've successfully signed up for the service.
- http://uflorida.onedrive.com - That screen is a Microsoft login screen. Type in your GatorLink username followed by @ufl.edu– email@example.com -- and then hit Tab or click on the password field. At this point Microsoft will detect that you’re attempting to login with a UF account and will redirect you to UF Authentication page.
- OR, if you have GatorCloud Email (Students), just click the "OneDrive" link in the top menu bar of the Outlook Web App: