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LaTeX Template Instructions

LaTeX Template Instructions

ETD Technical Support: Introduction to the LaTeX Formatting Template
This tutorial is a concise introduction to using the Application Support Center's LaTeX Formatting Template and is not intended as a tutorial on the use of LaTeX.
Documentation on how the Template works
Make sure that you have the latest version of MikTeX (current release is 2.9) installed and the latest LaTeX package (available at the UF ETD website) before you start working on your thesis. Do not delete any of the style/cfg files in the template we provide. Also, try to keep your figures (maybe in subfolders if need be) under the same directory where you keep your files.
USE AN ORIGINAL COPY OF THE TEMPLATE DOWNLOADED FROM OUR SITE. There are several copies of the template being passed around from friend to friend. Some of these work fine, but when they don't, it is much harder for us to trouble-shoot. We will not be responsible for any issues that result from "bootleg" copies of the template. Our template is set up to use MiKTeX 2.8 or 2.9 which are the current releases of MiKTeX, although version 2.8 is now considered out of date. Please make sure you have the complete installation of MiKTeX. The Basic MiKTeX doesn't have many of the specialized packages required by the template. We have attempted to anticipate the packages needed and included the .sty files we require. Please keep these files in the same folder as your .tex files you are using for your thesis or dissertation.
The main file is ufsampleETD.tex. This file puts all of the individual files together into a single document. Simply put your information in the appropriate file (your personal information in userinfo.tex, your abstract in abstract.tex, your chapter 1 in chapter1.tex, etc.). If you do not change the main file name, PC user can use the "make.bat" file to create their pdf. Double-clicking on this file will generate a pdf entitled "ufsampleETD.pdf" which can be re-named "last-name_first-initial.pdf and submitted to the Editorial Office EDM System.
Do not replace the included packages file with your own packages file. We have included most commonly used packages and a few packages that are absolutely important for the template to work properly. If you want to include additional packages, please include them at the end of the included packages file, but before the last hyperref package declaration!
The best way to get the pdf output (in accordance to the UF Editorial Office requirements) is through using LaTeX + dvipdfm. Pdf LaTeX works, but not always - so we strongly advise you to use the suggested combination. If you want to use dvips for some particular reason (for some post processing etc), change the option for the hyperref package to dvips in the packages file.
We strongly suggest using .eps format for figures. If you convert .jpg or .png files to .eps format using Adobe or other 3rd party software, make sure that you run ebb.exe (part of Mik Tex distribution; ebb is also found on linux/unix systems typically) to create the bounding box for these files. Without the bounding box, your file will give compilation errors for the figures.


Known Issues
If you use prime notation (A') in math mode your document will not compile. You must use the alternate notation "A^{\prime}" instead. Since prime notation is such a commonly used expression we created a shortcut "\p" for this command. This allows you to create A' by typing A\p in your Te X Editor. Note: This is in Math Mode only - you may use apostrophes in text mode without a problem.
When you print a PDF file using Adobe Acrobat there is a "Page Scaling" option in the Print Dialog Box. If you allow your document to print with any option other than "None" your margins will be wrong and you may have to print your file a second time to demonstrate to the Editorial Office that your document does have the correct margin settings.
Ragged right text is an Editorial Office requirement. If you justify your text you will have to undo that change to get your manuscript approved. And while we're on the subject of getting your document approved, don't use bold type or vertical lines in your tables.
When you place an extra linespace in your .tex file before and/or after your equations TEX puts another paragraph space in your finished document that will need to be removed. Speaking of equations, the equationarray environment is convenient but TEX treats that array as a single object, often causing page breaks that have too large of a margin at the bottom of a page because an array can't be broken.
The \addcontentsline command causes an error to be reported but usually doesn't cause a problem with the output. Since this command is necessary to create the output required we live with the error. However, if you don't get any output - that's another story.
If you have a single appendix there's a problem getting both the Table of Contents and the figure, table, and equation numbering system to work properly in the appendix. The easiest fix is to have two or more appendices. However, if you must have only one appendix please contact us for the code changes that are needed to remove the chapter "Number" from the TOC but allow items to be numbered correctly in the appendix itself.
Return to the Main FAQ page.


 Last modified at 7/11/2013 11:14 AM by Varvorines, Drake